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Can I have my own custom domain-based address(es) in a Mailfence account?

Yes, we do support having your own custom (or vanity) domain-based address(es) in paid plans.

  • Entry plan offers 1 domain to be added/managed, whereas Pro plan offers 5 and Ultra plan offers 7 domains to be added/managed using domain adding wizard.
    • Please be notified, that the domain foo.example.com and example.com will be counted as two separate domains, each with its own DNS records.
  • Before adding a custom domain, please make sure that you have already chosen a primary address (in Messages) for your Mailfence account.
  • Please make sure that your account’s reset/notification address is not based on a domain that you are about to add on our platform. If yes, then change your reset/notification address with a different service (e.g., notmydomain.com) – as ‘mydomain.com’ DNS MX records will be pointed to us and you will no longer be able to recover your account in case of compromises.

1. Go to account Settings.

custom domain based address: step 1

2. Navigate to Messages -> Email domains.

custom domain based address

3. Click on Add an e-mail domain.

custom domain based address

4. Write down your domain name in the prompt and click on Add.

custom domain based address

5. Perform the domain ownership verification check, and click on Verify to proceed.

custom domain based address
Ownership verification via File upload.
custom domain based address
Ownership verification via DNS TXT entry.

A TXT record is a type of resource record in the Domain name system (DNS). Read more here. Please refer to your domain name service provider documentation to get exact steps on how to add a TXT record.

DNS records can take some time to propagate. You can use this tool to check.

6. You can now create your domain based email address(es) as an alias to your Mailfence account, by going into your account Settings -> Messages -> Aliases -> New: Select your domain from the drop-down.

custom domain based address
  • This is a compulsory step if you already use your domain for e-mails, otherwise incoming e-mails to your domain based e-mail address(es) will be lost.
  • Emails sent to postmaster@mydomain.com will arrive in the mailbox of mydomain.com domain owner.
  • Emails sent to abuse@mydomain.com will not arrive in the mailbox of mydomain.com domain owner. This address is reserved for anti-abuse reasons.
  • In case you need to set-up a catch-all address for your domain, then send an email to support@mailfence.com with your login name and the desired catch-all address (e.g., catchall@mydomain.com).
  • In case if you would like to replace your Mailfence account primary email address to your domain-based address, then:

1. Go to Administration -> Users.

custom domain based address: step 2

2. Click on your account listing (with the tag Administrator).

custom domain based address: step 3

3. Under E-mails, click on Edit.

custom domain based address: step 4

4. Set the new primary e-mail address and choose your domain, then click on Save.

custom domain based address
All of the new emails coming to the old email address will be refused.
Make sure to inform your contacts about the change of address.

7. Configure the respective MX entries in your domain DNS records:

custom domain based address
  • Make sure you enter the same preference value (e.g. 10) in both of the MX records to guarantee load balancing and fail over.
  • In some cases (depending on your domain DNS record manager), you will have to add the ‘.’ (dot) at the end of the MX records. Without them, the MX records will be faulty e.g., (smtp1.mailfence.com.mydomain.com).

After following above steps, you will be able to receive emails sent to your domain based address(es).

Before sending emails, we strongly recommend you to set anti-spoofing measures (SPF, DKIM and DMARC entries) for your domain.

You can also create/manage other user accounts, and assign the email address(es) based on your custom domain.

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